We’ve all benefited from using shortcuts. Perhaps it’s a shorter route home during rush hour traffic or a faster way to mix up a recipe. In the office, we have hundreds of shortcuts available at our finger tips with our computer keyboard. Here are just a few of my favorites. I hope they help you save time in your office.
- During a presentation you can type a slide number followed by Enter. It will immediately take you to that slide.
- If you ever want a black screen, just hit B. When you’re ready to resume the show, hit B again. I was taught this shortcut with this phrase: B for Black. B for Back. Note: Hitting W will bring a white screen.
- Control + M = New Slide
- Control + S = Save
- F5 = Slide Show
- Shift + F5 = Slide Show from Current Slide
Here’s a shortcut to use when you’re viewing webpages:
- You can press the space bar when browsing the Internet in order to move DOWN one page at a time.
- Pressing Shift + Space Bar will move you UP one page at a time.
To return to your desktop quickly and minimize all open windows:
- Windows Key + D
To toggle between all of your open pages/windows:
- Alt + Tab
To highlight text in Word or a group of cells in Excel, without the mouse:
- Shift + Arrow Keys
Shortcuts for using Outlook:
- Control + R = Reply to an email
- CTRL+SHIFT+R: Reply all to a message
- CTRL+ALT+R: Reply with meeting request
- CTRL+F: Forward a message
- CTRL+SHIFT+C: Create a new contact (from any Outlook view)
- CTRL+SHIFT+L: Create a distribution list
- CTRL+N: Create a new appointment (when in Calendar)
- CTRL+SHIFT+A: Create a new appointment (in any Outlook view)
- CTRL+SHIFT+Q: Create a new meeting request