Be organized and sane while traveling – 8 Travel tips to Bring Peace of Mind

Since the 911 disaster in the United States many companies have curbed travel and are opting for meetings via teleconferencing, webinars and Skype. For those who still find themselves standing in security lines or eating airport food more often than they’d like to admit, you recognize the importance of maintaining a level of productivity even though your routine is skewed being on the road.

Here are some suggestions for making sure your productivity level remains high regardless of where you’re at when your head hits the pillow.

  1. Use a Packing Checklist –If you consistently forget your belt, put it on your list! Store the list in your luggage. If you need help remembering other items related to travel, use a Travel Checklist.
  2. Keep all travel-related documents together in a file. I use a green poly project folder and keep it in the same briefcase pocket for every single trip so I always know where it is. It contains an envelope for receipts and has confirmations of air, hotel and rental cars. When you receive travel confirmations via e-mail, insert the e-mails in your Outlook Calendar on your travel date so you’ll have it electronically too.
  3. Voicemail Log Book – this inexpensive (less than $5) item helps me jot down all voicemail messages I may get while away from my office. It becomes the “home” for pertinent messages and information. No more scraps of paper, backs of envelopes or business cards to jot something down on.
  4. If you travel a lot, you may want to purchase an extra charger for your phone. It’s so handy to keep in your luggage and you’ll never get caught running out of battery. In that same vein, have you ever left the office without your power cord for your laptop? Disastrous! You might want to get an extra power cord while you’re getting a phone charger.
  5. If you like to exercise but don’t always feel like using the hotel’s fitness room, pack your favorite Pilates DVD and get a good workout in the comfort of your room.
  6. In my travel laptop case, I keep the following items:
  • Replacement battery for remote control
  • Markers for flipcharts
  • Masking tape – handy for marking flipchart pages
  • Cough Drops/Kleenex
  • Personal Hygiene Items
  1. If you’ll be doing any type of presenting, take a back-up copy of your presentation on a flash drive. You can also e-mail it to yourself at a Yahoo or Gmail account. This way if your server is down you can still access it.
  2. Prepare for the Inevitable – The more you travel, the greater chance that your bags will get lost.
  • Travel in business attire so you’ve got something to wear the next day if your bags don’t show up.
  • With your phone, take a photo of your luggage so making a claim will be easier. If you’re like me, you know your bag is black but don’t necessarily know the manufacturer or where the logo appears on the bag. Photos will help. Trust me. Been there. Done that.
  • Tape your ID on the INSIDE of your bag and make sure your outside ID tag is up-to-date.

Many of these suggestions represent the little things that can steal big chunks of your time if they go awry. Having things in place – power cords, travel information and that brown belt – will help you concentrate on conducting the business you traveled to do.

This article was created by the team at Organized Audrey. This material may be reprinted or reposted, but please credit the author and our website:

For booking or more information, please call Audrey at 952-944-9470, or visit her website


Your presentation was the most valuable to me and my life.

-Jill E., Million Dollar Round Table

Audrey’s had an impact on our lives and on the culture of our organization.

-Dan Young, Director, Thrivent Financial

Because of Audrey, we’re working smarter. I wish we would have hired her sooner.

-Chuck Runyon, CEO, Anytime Fitness

You were a huge hit and our people are already making changes. My sincere appreciation for your thoughtful, personal and successful presentations.

-Scott Graf, Global President, BCD Meetings & Events

“The best session of the day!”

-VP Education, MN Multi Housing Association

“You were more than a keynote closing speech—you were the highlight of our event.”

-Director Member Services & Education, MN Rural Electric Association

“I learned more in 2 hours than I have in an 8-hour course.”

-Tim T, Minneapolis Airport Police

“As always, the evaluations were extremely positive.”

-Staff Development Specialist, Ramsey County

“Her stories are real—they hit close to home.”

-HR Director, City of Saint Paul

“If I execute half of her techniques, I will double my productivity.”

-Wayne Kurzen, EOS™ Implementation Expert

“One of the most well-received sessions at our conference! Attendees were left wanting more!”

-Joanna Berens, MPI SEC Education Chair

“Audrey helps in our multi-tasking world. Easy to do business with!”

-Christopher Fromuth, Sales Program Manager, Eaton Corporation

“You know a session is successful when your team rushes back to implement the strategies they just learned.”

-Colleen Brzozowski, Director of Sales, Grand Traverse Resort & Spa

“Audrey’s ability is unparalleled. The results immediate.”

-Mike Ambrose, Operations Scheduler, Mayo Clinic

“This training yields positive results fast.”

-Bill Idzorek, Director, Thrivent Financial

“Our team’s favorite presentation! The quick wins had everyone salivating.”

-Barbara Anderson, Director, The Boeing Company

“After just one week, my inbox has gone from 40,000 emails to 49!”

-Tony Nicholson, Director, Anytime Fitness

“Upbeat, dynamic, resonated brilliantly with our audience. A key highlight of our conference.”

-Catherine Chaulet, President, Global DMC Partners

“I used to work at Microsoft—I thought I knew EVERY Outlook feature until I attended Audrey’s workshop. I learned features I had never heard of—and I use them daily.”

-Michael Kennedy, VP of Sales Enablement, Kennedy Creative Events

“Audrey’s dynamic, engaging personality and interactive approach was perfect for us.”

-Rob Gingras, GTP, CTE, CMP, Director, Cigna

“Amazing! A powerful message. Why did I wait so long to meet Audrey?”

-Todd Zint, CMP, CMM, VP, Meetings and Event Strategy at NFP

“Time well-spent! Her solutions will have immediate positive impact on time management issues.”

-Steve Mulder, MD President and CEO, Hutchinson Area Health Care

“Audrey showed us the things we don’t have time to find ourselves!”

-Jeffrey F. Perrin, CMP, Hyatt Hotels & Resorts; Past President Greater Orlando MPI Chapter

“Great presentation! Immediate ROI!”

-Jill Konrath, Sales accelerator and author of SNAP Selling and Selling to BIG Companies

“You made a great impression, and a rather large impact.”

-Eric Glass, Customer Engagement Specialist, The Boeing Company

“Audrey’s keynote inspired, encouraged, and revitalized.”

-Sherry Wolff, Contractor to PricewaterhouseCoopers

Join thousands of other professionals using Audrey's expertise to increase their productivity.

Contact Audrey