Depending on the size of your corporate mailbox limit, you may or may not get regular hate mail from your IT department, threatening to shut you down unless you free up some space. People often feel their only choice is to move or delete email from their Inbox, Sent or Deleted folders.
You can also do two other things:
1. Because so often it’s the size of attachments that contribute to reaching your limit, sort your email inbox by clicking on the attachment icon. You can now delete/remove attachments while keeping the email in your Inbox.
2. Clean up your Calendar which may contain emails and attachments. Here are step-by-step instructions for doing this:
While viewing your calendar, click on the SEARCH box just above your calendar. You’ll notice that the “Search” tab appears on your ribbon and now shows different criteria to search by. Click on “Has Attachment”.
Next, you’ll see a listing of all of your calendar appointments that contain an attachment.
You must now decide whether you want to 1) delete the entire appointment or 2) delete only the attachments in individual appointments. Changing your “View” at this point to include the Reading Pane might speed up the process and help in reviewing an appointment. To do this, Click on “View” in the ribbon and then click on “Reading Pane” to turn this feature on.
Unfortunately, there is no quick and easy way to delete only the attachments. You have to open up each appointment (by double clicking on it in the list) and then right click on the attachment, and then choose “cut” or use the Delete key on your keyboard.
If you want to delete an entire appointment, it’s super easy and fast. You simply use the “Control” key and click on those calendar appointments in the list that you want to delete, and then hit the delete key, deleting many at a time, including their attachments. Voila!